ICAO pilot logbook

“ICAO rules” is a useful shorthand and a slight fiction: ICAO harmonises the framework that national authorities build on, but it doesn’t publish the hour caps a pilot lives by. A logbook that pretends otherwise gives you false numbers. This one is honest about the split — and lets you pin down the authority that actually governs your flight.

ICAO sets the framework; your State sets the numbers

Annex 6, Part I (4.10) requires operators to set flight-time and duty limits, but leaves the figures to the State — so there is no single “ICAO 100 hours.” The app carries a clearly labelled typical reference set for a quick read, and lets you switch to your governing authority — Transport Canada, the FAA, EASA or the UK CAA — when you need the exact limits your operation is held to. No invented ceilings presented as law.

Recency in Annex 1 terms

The recency that keeps you legal to carry passengers — the recent takeoffs and landings, by day and by night, and instrument recency — tracked from the flights themselves and flagged before a window lapses. Where your State tightens or loosens the numbers, switch to it and the same flights are re-checked against its rules.

One logbook for a border-crossing career

Contract flying, ferry work, an airline that repositions crews across regions — international careers rarely sit under one flag. Instead of a spreadsheet per authority, you record each flight once and choose which rules the dashboard checks. Switch anytime; one logbook, no re-entry.

Bring the logbook you already keep

Import the spreadsheet or app export you already have — Excel, CSV, ForeFlight, LogTen, Apple Numbers, headers in another language included — and it maps your columns, then checks the imported totals against the ones you already trust before saving anything.

A note on staying legal

The typical reference set is a convenience, not a legal source. Your State’s regulations and your operator’s approved limits are the authority; currency is ultimately yours to confirm. What this does is keep the numbers in front of you and switch cleanly to the rules that actually apply.